Position Title: Office and Finance Manager
FLSA Status: Exempt
Reports To: President
Supervisory Position: Yes – Controller/Accounting Manager
Date Created: September 2024

Position Summary:

The Office Manager will be responsible for the general administrative functions, events, and activities in the office. This employee will also handle many accounting functions for the accounting department including monthly billings and closeouts, entering in new jobs, and miscellaneous accounts payable duties.

Essential Job Functions

• Accounting Duties:
  • Assist in equipment, property, and assets tracking in Asset Keeper with guidance from HBE.
  • Assist in sending contracts; check process; ensuring current COIs, W9, Contractor’s Registration, returned lien waivers, signed subcontractors; and tax-exempt forms.
  • Close monthly modules in Sage each month following entries, posting, and financials are completion.
  • Process AP checks to be paid on Fridays. Print check register and lien waivers. Upload positive pay file and respond to exceptions, if needed.
  • Assist Project Managers to ensure that all AWAs, change requests, change orders, and subcontractor invoices are accurate.
  • Process monthly billings including accounts payable, PR reports, and needs bills both for lump sum and cost-plus projects.
  • Utilize the AIA website for billings. Perform contract prep for Project Managers and CO’s as needed.
  • Enter jobs, new customers, estimates, subcontracts, contracts, and create continuation sheets for Project Managers, as requested.
  • Assist with miscellaneous Accounts Payable including shop expenses, overhead expenses, and large purchases.
  • Assist with the Work In Progress schedule.
  • Assist in checking statements from vendors.
  • Assist with year end 1099s, enrollments for health insurance, and correspondence with HBE.
  • Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
  • Prepare monthly financial reports.
  • Review monthly vendor relations for invoices, statements, and account management.
  • Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Ensure outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment.
  • Oversee accounting records and ledgers by reconciling monthly statements and transactions.
  • Calculate and report sales tax based on paid invoices.
  • Lead weekly finance department meetings.
  • Manage finance team members responsibility, delegation, and expectation.
  • Manage employee benefits and enrollments, including yearly renewals.
  • Ensure general liability coverage and auto insurance is maintained for business and project management, including communication with any changes in business operations and purchases.
  • Assist project managers with financial operations.
  • Assist with ESOP distribution and documentation.
  • Lead strategic relations with banking and lending accounts.
  • Forecast annual financials and strategic goals in conjunction with the President and Board.
• Office Manager Duties:
  • Oversee the daily work activities of the office.
  • Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs.
  • Provide clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
  • Oversee petty cash fund.
  • Maintain inventory of office supplies; order new supplies as needed.
  • Maintain office files; implement an efficient system for other staff to access files and records.
• Perform other related duties as assigned.

Skills and Experience

• Ability to type at least 60 words per minute.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Must be reliable and extremely trustworthy.
• Ability to maintain confidential and meticulous records.
• Proficient with Microsoft Office Suite or related software.
• Ability to work with a variety of personalities.

Qualifications

• Experience in accounting in a construction industry.
• At least three years of administrative and clerical experience required.
• Bachelor’s degree in accounting preferred, associate’s degree, required.
• Previous experience with Sage 300, highly preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Position Title: Site Superintendent
FLSA Status: Exempt
Reports To: Project Manager/ President
Date Created: November 2023

Position Summary:
The Site Superintendent will oversee all phases of a construction project.

Essential Job Functions

• Develop a schedule and cost-effective plan for completion of an assigned project.
• Coordinate and schedule the work activities of tradespeople, professionals, and laborers, communicating to and via project foreperson to deliver instructions and project assignments as appropriate.
• Regularly inspect work for quality and timeliness; prepares and provides progress reports to owners, project managers and architects; makes recommendations for necessary modifications.
• Collaborate with architects, engineers, and other pertinent stakeholders to ensure specifications and other regulations are met.
• Ensure specifications and regulations outlined in architectural and engineering plans are followed.
• Obtain required licenses; executes construction contracts according to terms of agreement.
• Address any safety violations or other deficiencies.
• Observe and comply with all applicable OSHA Safety Regulations on each worksite.
• Communicate with owners, architects and subcontractors and relay information to project managers.
• Perform other related duties as assigned.

Skills and Experience

• Good verbal and written communication skills.
• Ability to work under pressure.
• Ability to oversee and coordinate a variety of people in different roles.
• Extremely detail oriented.
• Ability to read, understand, and execute blueprints, drawings, and plans.
• Thorough understanding of legal requirements relating to construction and building sites.
• Thorough understanding of quality building practices.
• Ability to quickly identify problems and efficiently solve them.
• Ability to work with a variety of personalities.

Qualifications

• Bachelor’s degree in construction management, Construction Science, Business Administration, or related field preferred.
• At least four years of experience in building trade required.

Physical Requirements

• Prolonged periods standing, climbing, bending, and kneeling.
• Must be able to safely work with sharp tools or power equipment.
• Must be able to work in a variety of weather conditions and terrains.
• Must have manual dexterity, a good sense of balance, and excellent hand-eye coordination.
• Must have physical strength, balance, hand eye coordination, and stamina necessary to complete jobs in various areas.
• Must be able to lift and carry up to 50 pounds and push and/or pull 50-pound loads at a time.
• Must be able to stand and walk up to eight hours per day and climb multiple sets of stairs while carrying materials between 50 pounds.
• Must be able to work some Saturdays and at night, when needed.

Cheever Construction is a General Contractor in Commercial Construction and is looking for Full-Time Carpenters/Skilled Laborers for our Lincoln based crew. The successful candidate must be reliable, self motivated, detail oriented, hard working, and has own transportation to and from work. Experience in construction preferred. The successful candidate should understand and be able to perform carpentry skills(form work and rough carpentry), ability to operate power tools, perform selective demolition, and comply with all company and OSHA guidelines. 

Cheever Construction is an equal opportunity and drug free workplace. Cheever Construction offers a competitive salary and benefits package. Must apply in person at: 3425 N 44th Street, Lincoln, NE 68504

Interviews to fill the position will start immediately. Applications will no longer be accepted once the position is filled. 

Cheever Construction is a General Contractor in Commercial Construction and is looking for a Full-Time Trim Carpenter for our Lincoln based crew. The successful candidate must be reliable, self motivated, detail oriented, hard working, and has own transportation to and from work. Experience with commercial trim carpentry is a must. The successful candidate shall understand and perform all commercial trim carpentry skills (HM Frames, doors and hardware, toilet partitions, cabinetry, crown molding, casing and base) .  The successful candidate must comply with all company and OSHA guidelines.

Cheever Construction is an equal opportunity employer and is a drug free workplace. Cheever Construction offers a competitive salary and benefits package.Must apply in person at: 3425 N 44th Street, Lincoln, NE 68504

Interviews to fill the position will start immediately. Applications will no longer be accepted once the position is filled.